Wyoming Teachers of English to Speakers of Other Languages (WyoTESOL) By-Laws
ARTICLE I Membership
Section I Annual Dues
The annual dues shall be $10.00 per year.
Section 2 Publications
Members shall receive the publications of the organization.
Section 3 Membership Year
The membership year shall be for one year beginning with the month of payment of annual dues.
ARTICLE II Duties of the Officers
Section 1 President
The President shall preside at all business meetings of the Association and at all meetings of the Board and Presidents’ Council. The President shall be an ex-officio member of all committees.
Section 2 First Vice-President
The First Vice-President shall assume all the duties and responsibilities of the President in his/her absence. The First Vice-President shall be the Chair for the annual conference.
Section 3 Second Vice-President
The Second Vice-President shall aid the First Vice-President with the annual conference.
This aid would include helping with site arrangements, securing speakers and presentations, preparing the program, and performing any other duties deemed necessary and appropriate to produce the annual conference.
Section 4 Secretary/Treasurer
The Secretary/Treasurer shall record the minutes of each meeting, update and publish the
membership directory and constitution, and conduct the correspondence of the Association unless otherwise specified. The Secretary/Treasurer shall also collect and dispense the funds of the Association and shall keep all financial records.
Section 5 Interest Sections
The Chair of each Interest Section shall be a member of the Board. The Chairs shall be
responsible for promoting the affairs of their particular Interest Section and representing
their interest on the Board.
Section 6 Member-at-Large
The Member-at-Large on the Board shall be responsible for promoting membership and acting as a resource person for the Association.
Section 7 Newsletter Editor
The newsletter editor will be appointed by the President for a 1-year term. The newsletter editor will write and distribute the WyoTESOL newsletter to all members four times per year on the first of the following months: March, June, September, and December.
ARTICLE III Elections
Section 1 Elections
Elections shall be held each year within thirty days following the annual spring business meeting. The winners of the positions shall be determined by a majority of the votes collected by the deadline.
Section 2 Terms of Office
The election of a Second Vice-President and Member-at-Large is annual. The term of office for the Second Vice-President shall be one year, at which point the Second Vice-President then continues as the First Vice-President, etc. The term of office for the Member-at-Large shall also be one year. The election of the Secretary/Treasurer shall be held every two years. All elected officers’ terms of office shall begin June 1st following the election.
Section 3 Nominations
The Nominations Committee shall search for nominations for open Board positions. They will present the slate of nominations to the President and at the annual spring business meeting. Upon approval, they will also collect relevant biographical information from all nominees to send out with ballots.
Section 4 Filling of Vacancies
In the case of death or disability of the President, the Board shall appoint an acting President for the remainder of the elected President's term. In the case of the resignation of the President, the resigning President, with the approval of the Board, shall appoint an acting President for the remainder of the elected President's term. Vacancies among the other members of the Board shall be filled by a majority vote of the Board.
ARTICLE IV Amendments
Amendments to the By-Laws may be made by a two-thirds majority of the voting members of the Board. Such changes shall be reported to the membership.
ARTICLE V Roberts Rules of Order, Revised
Roberts Rules of Order, Revised shall govern the meetings of the Wyoming Teachers of English to Speakers of Other Languages (WyoTESOL) in all cases to which they are applicable.
ARTICLE VI Interest Sections
Section 1 Membership
Members of WyoTESOL at the time of joining or of renewing membership, shall indicate their primary Interest Section, from among the following: Higher Education/Adult Education, K-12/Bilingual Education, or On-Line ESL Education.
Section 2 Meetings
Each Interest Section listed above shall conduct a business meeting during the annual spring
Conference of the Association. One item of business at the meeting shall be the election of a Vice-Chair. Each Interest Section shall also host one Interest Section workshop or mini-conference apart from the annual spring conference (most likely in the fall of the year—but not during the three weeks prior to or following the TESOL conference).
Section 3 Officers
The officers of each Interest Section shall be the Chair and the Vice-Chair, who shall be the Chair-elect. The Vice-Chair shall be elected by each Interest Section during its annual spring business meeting. Each position shall be for one year. At the end of the one-year term, the Vice-Chair then continues as the Chair for a one-year term.
The annual dues shall be $10.00 per year.
Section 2 Publications
Members shall receive the publications of the organization.
Section 3 Membership Year
The membership year shall be for one year beginning with the month of payment of annual dues.
ARTICLE II Duties of the Officers
Section 1 President
The President shall preside at all business meetings of the Association and at all meetings of the Board and Presidents’ Council. The President shall be an ex-officio member of all committees.
Section 2 First Vice-President
The First Vice-President shall assume all the duties and responsibilities of the President in his/her absence. The First Vice-President shall be the Chair for the annual conference.
Section 3 Second Vice-President
The Second Vice-President shall aid the First Vice-President with the annual conference.
This aid would include helping with site arrangements, securing speakers and presentations, preparing the program, and performing any other duties deemed necessary and appropriate to produce the annual conference.
Section 4 Secretary/Treasurer
The Secretary/Treasurer shall record the minutes of each meeting, update and publish the
membership directory and constitution, and conduct the correspondence of the Association unless otherwise specified. The Secretary/Treasurer shall also collect and dispense the funds of the Association and shall keep all financial records.
Section 5 Interest Sections
The Chair of each Interest Section shall be a member of the Board. The Chairs shall be
responsible for promoting the affairs of their particular Interest Section and representing
their interest on the Board.
Section 6 Member-at-Large
The Member-at-Large on the Board shall be responsible for promoting membership and acting as a resource person for the Association.
Section 7 Newsletter Editor
The newsletter editor will be appointed by the President for a 1-year term. The newsletter editor will write and distribute the WyoTESOL newsletter to all members four times per year on the first of the following months: March, June, September, and December.
ARTICLE III Elections
Section 1 Elections
Elections shall be held each year within thirty days following the annual spring business meeting. The winners of the positions shall be determined by a majority of the votes collected by the deadline.
Section 2 Terms of Office
The election of a Second Vice-President and Member-at-Large is annual. The term of office for the Second Vice-President shall be one year, at which point the Second Vice-President then continues as the First Vice-President, etc. The term of office for the Member-at-Large shall also be one year. The election of the Secretary/Treasurer shall be held every two years. All elected officers’ terms of office shall begin June 1st following the election.
Section 3 Nominations
The Nominations Committee shall search for nominations for open Board positions. They will present the slate of nominations to the President and at the annual spring business meeting. Upon approval, they will also collect relevant biographical information from all nominees to send out with ballots.
Section 4 Filling of Vacancies
In the case of death or disability of the President, the Board shall appoint an acting President for the remainder of the elected President's term. In the case of the resignation of the President, the resigning President, with the approval of the Board, shall appoint an acting President for the remainder of the elected President's term. Vacancies among the other members of the Board shall be filled by a majority vote of the Board.
ARTICLE IV Amendments
Amendments to the By-Laws may be made by a two-thirds majority of the voting members of the Board. Such changes shall be reported to the membership.
ARTICLE V Roberts Rules of Order, Revised
Roberts Rules of Order, Revised shall govern the meetings of the Wyoming Teachers of English to Speakers of Other Languages (WyoTESOL) in all cases to which they are applicable.
ARTICLE VI Interest Sections
Section 1 Membership
Members of WyoTESOL at the time of joining or of renewing membership, shall indicate their primary Interest Section, from among the following: Higher Education/Adult Education, K-12/Bilingual Education, or On-Line ESL Education.
Section 2 Meetings
Each Interest Section listed above shall conduct a business meeting during the annual spring
Conference of the Association. One item of business at the meeting shall be the election of a Vice-Chair. Each Interest Section shall also host one Interest Section workshop or mini-conference apart from the annual spring conference (most likely in the fall of the year—but not during the three weeks prior to or following the TESOL conference).
Section 3 Officers
The officers of each Interest Section shall be the Chair and the Vice-Chair, who shall be the Chair-elect. The Vice-Chair shall be elected by each Interest Section during its annual spring business meeting. Each position shall be for one year. At the end of the one-year term, the Vice-Chair then continues as the Chair for a one-year term.
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